Step 1 - Board Meeting
Convene a board meeting for obtaining approval of board members for shifting of registered office and also for convening of Extra-Ordinary General Meeting (EGM).
Step 2 - Call EGM
Convene EGM and pass special resolution for shifting of registered office. File Form MGT-14 within 30 days of passing of special resolution attaching CTC of special resolution, notice of EGM and altered MOA and AOA
Step 3 - CA Certified List of Creditors
Prepare list of creditors and get certified list of creditors from Auditor of the company.
Step 4 - News paper Publication
Publish a notice in at least once vernacular newspaper in the principal vernacular language in the district in which the registered office of the company is situated, and at least once in English language in an English newspaper circulating in that district.
Step 5 - NOC from Creditors
Prepare and send notice for shifting of registered office to all creditors as per the certified list of creditors given by Auditor. Take NOC from all creditors with KYC documents and get notarised (In case NOC is taken from foreign creditor then this needs to be notarised and apostilled in the home country)
Step 6 - Application to Regional Director
Prepare – Affidavit, List of directors, List of members and petition application to Regional director
Step 7 - Send Documents to Chief Secretary
Finalise all documents and send by speed post with complete application set to Chief Secretary
Step 8 - GNL 1
Scan complete set of documents and sent on mail to ROC of respective state. Thereafter prepare form GNL-1 and attach complete set of documents along with proof of mail sent to ROC
Step 9 - Process in Regional Director office
After approval of Form GNL-1, prepare and file Form INC-23 with Complete Application Set in duplicate (Notarized affidavit, Memorandum, NOC, Audited Financial, Annual Report, Paper cutting & memorandum of appearance and all other documents). Submit Hard copies of petion with all originals documents to concerned Regional Director office.
Step 10 - INC 28 file
Once GNL-1 is approved and approval order is received from Regional director, File Form INC-28 within 30 days of receiving order copy from RD office
Step 11 - INC 22 file
Prepare and file Form INC-22 concerned ROC of State within a month attaching Utility Bill, NOC of premises and proof of registered office within 30 days of receipt of Order.